Approval Stamps and Digital Signatures – Accuracy and Security in Correspondence
One of the most critical requirements for official correspondence in organizations is the ability to use approval stamps and digital signatures. In Vira Office Automation, you can easily stamp your official letters and apply your digital signature.
This feature not only ensures that correspondence is conducted formally and accurately but also guarantees data and communication security. The digital signature provides assurance that the content of letters cannot be altered or tampered with, keeping all correspondence legally valid and fully compliant.
Complete Letter Workflow – Track Correspondence at Every Stage
One of the unique features of Vira Office Automation is the ability to fully track the workflow of letters within the organization. The system allows you to monitor all stages of sending, receiving, and approval of letters accurately and in real time.
Since many official letters must circulate between multiple departments and individuals, this feature ensures that no stage goes unnoticed and that all details of letter movement are easily accessible. You can also quickly check who has stamped or signed a letter and identify its current stage in the workflow.
Alignment with Organizational Chart – Manage Correspondence According to Hierarchy
One of the challenges of administrative correspondence in organizations is maintaining hierarchy and organizational structure. In Vira Office Automation, all correspondence is conducted according to the defined organizational chart and hierarchy.
This means you can accurately send letters to the relevant individuals and departments and manage the workflow of correspondence based on their organizational positions. This feature ensures that the entire correspondence process is fully aligned with your organizational structure, making letter management simpler, more efficient, and more accurate.